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ASHLINA KAPOSTA

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Blissful Babe: 6 tips for being productive & prosperous

ashlina kaposta December 10, 2018

The holidays are always such a crazy time. Not only are you having to wrap up quarter four of your work, you are dealing with family members needs, traveling, holiday parties, outfits, gifts, spending all of your money and trying to stay healthy all at the same time. How do we survive?

I personally feel that Roman has been my life’s greatest uplevel. Since his arrival in my life, I have become more efficient, more effective, more focused and somehow I have more energy. Perhaps it’s all the coffee. ;) I have become really organized this time of year, too. I think somehow when you become a mom, you are also naturally given Wonder Woman super powers. To all my moms out there, you are amazing!!! We have shopping season, Christmas and then New Years. For us, we have my birthday and Jareds birthday in early January too. Which means lots of traveling, planning and shopping! It’s never a good idea (especially with a baby) to have to run around grabbing this here and there last minute. As we get closer and closer to the end of the year it begins to feel overwhelming for everyone. So, before you find yourself in overwhelm and exhaustion, get yourself on track with a few tips that have been essential for saving my sanity this year…

  1. Lists! Oh how I love a list. I have been using my beautiful planner to keep track of all my lists. I also have these lists on my Google Keep App (this app is literally life changing). Writing things down is always helpful but during this time of year I find it to be essential. Here are my current lists and why they are helping me:

    EVENTS: I also like to note what parties or events I plan on attending, so that I can strategize outfits and potential things I need to bring. When you have this all written down and planned for, it saves you time and mental energy that you really need to keep on other things.

    THINGS TO BUY (GIFTS): I always note the things I need to purchase because that is always sitting in the back of the mind and quite frankly, I need that mental space for other things. I make a list of who I need to get a gift for and a few ideas for what I would want to gift them. It’s so helpful when I can whip this list out every time I go shopping or into a store. This helps me stay efficient and organized, instead of having you running all over town last minute looking for an item or a gift.

    RECIPES: This is always an important list, especially if you plan when you go grocery shopping on Sunday. That’s when I like to do it. Mondays are better if you want to stay away from the crowds. If you are planning on bringing anything to holiday parties or for Christmas, write down all the things you are cooking and what you might need to bring with you. This list is one of my favorites because pretty things in the kitchen make me happy. I just ordered this pretty bundt cake holder for one of my favorite recipes.

  2. Calendar everything! I’m always big on calendars and writing down absolutely everything. It serves as a personal assistant keeping you on track of how you are allocating your time and how to make the most of it. That way you aren’t like a chicken running around with your head cut off. Yesterday we went to get a couples massage and the technician told both of us how we should probably book the next session in advance because the holiday season is their busiest time. Obviously our calendar is our biggest asset because we have to find time between all the other things going on to remember to get in our self care. That massage was life changing for both of us.

    It’s important to get really specific in your planner around this time. Schedule in all the things you need like traveling prep, time for shopping, self care (like massages or acupuncture), phone calls you need to make. I really believe in the importance of time batching and using your calendar for EVERYTHING! I cannot stress this enough.

  3. Create a (holiday) budget. Or a budget for every area of your life. This is a super important tip because we really can over extend ourselves especially during this time of year. Frivolous spending is not a good look and its especially not a good way to start out for 2019. So be sure you are noting what you are spending and what is it for. You can put spending into categories, (gifts, traveling, outfits, food & drink, personal care, etc.) Whatever your needs are will work for you but if you give yourself an ideal budget, you are more likely to stick to something close to it. As a designer, I have experienced that most people will go outside of their intended budget, so give yourself some wiggle room but things always work out more effectively if you begin with a set budget in mind. That way you won’t be out of money by New Years. I found this list to be very helpful for the holidays. I keep my budget in my LV planner these days and I really love it because keeping records of your spending or saving really can help your long term life goals.

  4. Personal Care. Self care is the key to success. This is my mantra. Make sure you are taking time for yourself to just breathe. It’s so important that during this hectic time of year we really prioritize our personal care so we aren’t exhausted by the last week of December. My goal: 30 minutes of exercise a day. I’ll probably just find ways to stroll Roman around town in all honesty. It’s just so important to your sanity that you get fresh air and physical activity that keeps your blood flowing and energy up! I also have scheduled in time for mani/pedis, massage and root touch up for my hair. You want to feel put together and fabulous for all your holiday parties, no?

  5. Prepare for stress & anxiety. Have you listened to episode #3 of my podcast yet? This is very helpful for making sure you have control on stress & anxiety in your life. I can’t tell you how debilitating it is to find yourself in the middle of an anxiety attack and try to calm down. It’s really important to mentally prepare yourself with tools for handling overwhelming times. During the holidays that can be anything like family, co-workers or when things just don’t end up going your way (have you seen the movie Christmas Vacation?). In life things are always going to play out differently than our ideal, so ahead of time put in place a ritual for how to deal when you are hit with stress and anxiety.

  6. Visualize your next uplevel. This is one of my favorite things to do that keeps me lit up and excited for what’s next. Of course you have to take into consideration the importance of being in the moment, it is a very mindful and positive way of living. You also must get excited for the next and the new. When you are hopeful and living in a joyful expectation, it makes the day to day grind seem much more exciting. When you are thoughtfully prepared for your next uplevel, you are dialed into how to spend your days. For me, I like to grab a big sheet of paper, poster boards are my favorite, and map out my next few months. I write everything down that I want to see happen (big goals) and then I break down action steps with the bubble chart system. You can do this along with your vision board, to map out exactly how you will achieve your goals. This will revolutionize the way you live. When you can see everything clearly mapped out, you will feel so organized in your mind. You will actually begin to see yourself moving towards success in life with more ease. I promise.

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#momlife: How I manage my new life with baby & business efficiently

ashlina kaposta November 26, 2018

Okay, so here it is, I am going to be completely honest with you. Being a mom is hard, really hard. Like harder than anything I have ever done in my life. The first month of motherhood I literally felt like I was drowning. I slept all of maybe 7 hours total in one month. A lot of the time I just felt like a walking zombie with a cute little alien attached to me. Woah. The whole thing is so surreal.

I totally understand now why you always hear moms complain about being tired and overwhelmed, stressed and braindead. I get it. Being a mother really does take the wind out of you. But, like most moms told me, “It gets easier” and it does. Once Roman got to about 3 months I finally started to get some of my life back. I still was wearing my hair in a bun and yoga clothes on the regular but I definitely felt like I was getting back to myself.

Now that Roman is 5 months and sleeping very well, I feel like a new woman. And to be honest, I actually have become a new woman in more ways that I imagined. However, there is one area in particular I feel that I have become a boss in and I am thankful for what becoming a mom has taught me.

I AM A TIME BATCHING BAD ASS.

According to Brazen.com, ‘Time batching is a simple time-management productivity hack that allows you to take advantage of your full concentration by grouping a bunch of similar activities together and doing them all at the same time.’

Let me give you a little more backstory here. Having Roman in my life has totally changed the way I see time. I used to have my whole day to give to my business. I could spend 7 hours blogging at once, a full days work on a project or travel on a whim. Now, things look much different. I am very aware of ‘time’. I discovered that as a mom with a new baby, 5 minutes is a very long time. I learned quickly that I had to focus intently on Romans time management. There’s napping, tummy time, developmental activities, etc. All of these things require that you pay a lot of attention to time. I even have a handy little white board where I jot down, feed times and nap times, every single day.

Once I began paying attention to ‘time’, everything changed for me. I’ve always been the type to plan my day but never before I had I been so ‘down to the minute’.

Looking back I realize, this whole thing really started after I did some research on Sleep Training. I decided to read the book BabyWise & try and get Roman on a regular nap schedule so he could sleep through the night. I learned all about this routine for babies that goes on a 3 hour cycle: Feed. Waketime. Nap. I like this particular routine because it allows Roman to determine when he wants to sleep but I get to control the flow of schedule and his routine. So, if Roman wakes up at 7:00, I keep him awake for an hour to play then put him down for a nap as soon as I see the sleep signals. This cycle repeats throughout the day until bedtime. As he gets older, the playtime increases, its not super strict but there is a set routine that he now is used to so he always knows that after a certain amount of play, its time for him to sleep. This whole routine works wonders for us. It sets me up to know exactly when & how much time I have to accomplish things I need to.

Now to the good stuff…

So, as I began to understand how amazing ‘time batching’ works for my baby, I started to really implement it in my own life and I am absolutely blown away. This stuff really works. I am so focused on making sure that my baby gets quality time with me and I am fully present. I also am prioritizing my business, blog, books and passions because those things feed me and make me happy. Happy mommy = happy baby. It’s very important to me that I still keep my own passions as priority in my life and keep creating my work. With this new time management hack, I feel like I am killing it.

desk with pink roses

Let me break it down for you a little bit more.

When Roman goes down to sleep at the end of the day, I plan the next day for myself. I write down a list of priorities or things I want to do for the next day in my planner. That way, when I wake up I have an idea of what I need to do. So that the next morning, after I get Roman down for his first nap of the day, I can plan how I will use that time. This is where “time batching” comes in.

It’s allotting yourself a specific amount of time for each activity and during that time you block out all other distractions and activities so that you can focus completely on the task at hand. For example, I LOVE a bubble bath and my bath time is a non-negotiable for me. I give myself 20 minutes for my bath. During the bath, I do my instagram posts, commenting, scrolling, planning, etc. That’s my time for that. and only that! I don’t take phone calls or respond to text messages, I focus solely on my instagramming. Then, I’ll get to my next things. For me, it usually is 25 minute breakfast break. Then 30 minutes for creating content, this could be a blog post, recording a podcast, going to an appointment or meeting over breakfast, taking a call, etc. Each activity gets a specific amount of time. When the time is up, we move on. It’s almost like having a personal assistant keeping you on schedule. I like to keep it very strict and very specific and it REALLY helps me to be clear, focused and I find that I get things done a lot more efficiently than ever before.

While I used to be able to obsess over something for hours, having a specific time allotted to each activity sort of takes the clutter out of my day. I am loving it!!! That way when Roman wakes up and I am caring for him, I am focused on him and not the 2938901 things going on in my head.

When you know you will get to something because you make specific time for that activity, there is a freedom that comes with that and power. Which gives you confidence in how you are approaching your day. It’s also wonderful because you have control of your time and can fit it your self care as well. I make a specific amount of time for me to go for a walk and grab iced coffee. I do it when I can take Roman for a relaxing walk, I also wear workout clothes and make a workout out of the walk. It’s killing 3 birds with one stone. Wait, actually 4 because I typically listen to a podcast or other learning tool while I am at it. I feel like the most productive mom ever!

HERE’S WHY TIME BATCHING WORKS:

  • It reduces the time it takes to start something. For instance, the time it takes to load your e-mail inbox might not seem like much, but it adds up over time when you are doing it all day, which is actually a distraction. Also, the mental energy you spend moving around from different tasks draining on your mental energy.

  • It will eliminate all the excess clutter. Instead of writing blog posts here and there all week, I can choose one day of the week to focus on all my blog posts. Instead of having several scans of my inbox each day, I usually only do one (typically when Roman’s dad is watching him). Instead of doing my podcasts over time, I do them one day a week.

  • It will dramatically improve your focus. As you work for longer on one specific task, you can begin to enter what they call flow. Flow is the state of mind where work becomes easy and distractions melt away. Successful batching is like meditation for your work. How blissful is that?!

A few tips for how you can begin using the BATCHING method…

Phone calls. I make a list of all the calls I need to make and I make them at the same time everyday. You can also do that with conference calls, I decided to schedule all work calls on Tuesdays. Period.

Cleaning house. I give myself about 30 minutes before I wind down at night to tidy things up, wash Romans bottles, etc.

Emails. You should totally read the 4 hour work week by Tim Ferris. He is king of time batching and he recommends only checking emails once a day. I haven’t gotten there quite yet but I am down to 3 times a day and it makes a HUGE difference.

Responding to text messages. This is a BIG one but if you time batch texting, this is HUGE for your time.

Social Media. Give yourself 30 minutes, twice a day or something like that to tend to these areas.

Meal planning. This isn’t just for fitness buffs, meal planning for the week is something you should do on Sunday and plan out your meals for the week. This helps you save a ton of time rushing around for last minute meals.

As a mom and entrepreneuress, EVERY SECOND COUNTS. Time Batching helps you to be wise with it.

Now, in terms of counting the time, you can use the timer on your phone but I really recommend a timing device. I found this adorable little kitchen timer to be really helpful.

I always write down my priority lists in my planner. For a long time this was my planner set up but I recently bought this pretty holographic planner and it is what I am currently using now. I like that its a spiral and I can fold it in half to write on my desk, it just doesn’t take up as much space.

Okay moms, so I would love to know if you have any other Mom hacks to share. I am all about being a good mom but also an efficient and blissful mom so your tips are so appreciated. Let me know your suggestions in the comments below. XO

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Life Hack: Why you should definitely start a Bullet Journal
life advice, biz advice, journaling, planner nerd
Life Hack: Why you should definitely start a Bullet Journal
life advice, biz advice, journaling, planner nerd
life advice, biz advice, journaling, planner nerd
ashlina kaposta the decorista
life advice, biz advice
Why you should continually redefine yourself & your business
life advice, biz advice
life advice, biz advice
blissful desk
mommyhood, hacks, biz advice, home office
#momlife: How I manage my new life with baby & business efficiently
mommyhood, hacks, biz advice, home office
mommyhood, hacks, biz advice, home office
hotelette living room.jpeg
party decor, biz advice, life advice, spirituality, blissful babe, blissful living, vision boards
How to host a vision board party and create the ultimate dream board
party decor, biz advice, life advice, spirituality, blissful babe, blissful living, vision boards
party decor, biz advice, life advice, spirituality, blissful babe, blissful living, vision boards
blissful babe, blogging, biz advice
Blissful Business: 10 lessons from 10 years in blogging
blissful babe, blogging, biz advice
blissful babe, blogging, biz advice
pink rose quartz closet style
biz advice, organization, styling
4 reasons why organization is the new black
biz advice, organization, styling
biz advice, organization, styling
crystals, biz advice, spirituality, spiritual glamour, mindfulness
Blissful Business: 3 crystals to enhance your creativity, success & confidence
crystals, biz advice, spirituality, spiritual glamour, mindfulness
crystals, biz advice, spirituality, spiritual glamour, mindfulness
my home, my world, in the details, styling, blissful living, biz advice
Blissful Business: 5 things I use to keep me inspired during the work day
my home, my world, in the details, styling, blissful living, biz advice
my home, my world, in the details, styling, blissful living, biz advice
biz advice
Entrepreneuress 101: 12 steps to design your dream career
biz advice
biz advice
biz advice, my life, my world
Entrepreneuress 101: the art of possibility
biz advice, my life, my world
biz advice, my life, my world
designer profile, biz advice
Designer Profile: Jennifer Wagner Schmidt of JWS Interiors
designer profile, biz advice
designer profile, biz advice
designer profile, biz advice
DESIGNER PROFILE: Allison Crawford of ACD Design
designer profile, biz advice
designer profile, biz advice
designer profile, biz advice
DESIGNER PROFILE: Ashley & Laura of The Design Co.
designer profile, biz advice
designer profile, biz advice
In entreprenueress Tags mommyhood, hacks, biz advice, home office
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ASHLINA KAPOSTA

… A creative, work from home, mom-entrepreneur who is passionate about all things blissful. Here you’ll find musings on decorating, slow living, self-development, manifestation, femininity, mindset, wellness, business, organization and lifestyle!

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Ashlina - Blissful Living, a lifestyle blog. Mindset, wellness, organization, decorating, spirituality, femininity

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